Meaningful Meetings

We are often asked to give up our time to attend meetings simply via a calendar request that appears in our inbox.  Sometimes there’s an explanation of the purpose, generally the meeting request is for either 30 or 60 minutes, and usually we just push the ‘Accept’ button if someone else hasn’t already grabbed that time slot.

 

Meaningful Meetings is about being in control of your time; about prioritising; about outcomes and progress.  The day is divided into four parts: the first two are for anyone who attends a meeting, the last two parts will benefit those who have to take minutes, or schedule, facilitate, or chair a meeting.

 

Attend this programme if you need to gain more time, and make more of the time you have.  For those who are serious about time management, it is a perfect add-on to our Personal Effectiveness programme.

 

Part 1 – FOCUS ON BEST USE OF TIME

  • Meetings start with a purpose – get to the bottom of it

  • Fit for purpose:  type, length, number of attendees

  • Do you really need to go, and how to say “no”

  • Getting prepared

 

Part 2 – IF YOU’RE GOING TO ATTEND, PARTICIPATE

  • Pinpoint the outcome you expect – know how it will be a good use of your time

  • What to expect from the chair, attendees, and yourself

  • Team dynamics – the roles we play when we get together – what helps, what hinders

  • Self-management – getting involved with questions, contributions, listening; managing emotions

  • Dealing with egos, personal agendas, de-railers and the like

 

Part 3 – FACILITATING MEANINGFUL MEETINGS

  • Preparing yourself and preparing others

  • Welcoming and taking charge

  • Respecting time – keeping to time

  • Respecting others –collaboration and conflict

  • Listening, reflecting, asking for contributions

  • Keeping on task, achieving the outcome

 

Part 4 – TOOLS AND RESOURCES

  • Agendas and minutes – fit for purpose

  • E-tools – how to use them well

 

“People are careful how they spend their money, but are often less careful how they spend their time- yet no man is rich enough to buy back his past.” 

Bear Grylls

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Contact: Arlene Nicholson
Email: binspired.nz@gmail.com
Tel:  021 764 603
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