We are often asked to give up our time to attend meetings simply via a calendar request that appears in our inbox. Sometimes there’s an explanation of the purpose, generally the meeting request is for either 30 or 60 minutes, and usually we just push the ‘Accept’ button if someone else hasn’t already grabbed that time slot.
Meaningful Meetings is about being in control of your time; about prioritising; about outcomes and progress. The day is divided into four parts: the first two are for anyone who attends a meeting, the last two parts will benefit those who have to take minutes, or schedule, facilitate, or chair a meeting.
Attend this programme if you need to gain more time, and make more of the time you have. For those who are serious about time management, it is a perfect add-on to our Personal Effectiveness programme.
Part 1 – FOCUS ON BEST USE OF TIME
Meetings start with a purpose – get to the bottom of it
Fit for purpose: type, length, number of attendees
Do you really need to go, and how to say “no”
Part 2 – IF YOU’RE GOING TO ATTEND, PARTICIPATE
Pinpoint the outcome you expect – know how it will be a good use of your time
What to expect from the chair, attendees, and yourself
Team dynamics – the roles we play when we get together – what helps, what hinders
Self-management – getting involved with questions, contributions, listening; managing emotions
Dealing with egos, personal agendas, de-railers and the like
Part 3 – FACILITATING MEANINGFUL MEETINGS
Preparing yourself and preparing others
Welcoming and taking charge
Respecting time – keeping to time
Respecting others –collaboration and conflict
Listening, reflecting, asking for contributions
Keeping on task, achieving the outcome
Part 4 – TOOLS AND RESOURCES
Agendas and minutes – fit for purpose
E-tools – how to use them well
“People are careful how they spend their money, but are often less careful how they spend their time- yet no man is rich enough to buy back his past.”